10 Best AI Tools for Task Tracking in 2025
Stay organized, focused, and productive with the help of AI.
In today’s fast-paced digital world, task tracking is not just about ticking boxes. It is much more about working smarter. Whether you’re managing solo projects or leading a team, AI-powered task tracking tools are changing the game. From automated scheduling to smart prioritization and intelligent task suggestions, these tools are designed to save you time and mental energy.
Here’s our curated list of the 10 best AI tools for task tracking in 2025, each with its own unique strengths:
1. ClickUp AI
ClickUp is a powerful all-in-one productivity platform that combines project management, docs, goals, chat, and whiteboards into a single workspace. With ClickUp AI, users can leverage features like automatic task summaries, smart suggestions, and AI-generated checklists that simplify planning and execution. It’s designed to serve everyone—from solo users to enterprise teams—by streamlining workflows, reducing manual work, and increasing clarity across projects.
- Best for: All-in-one project and task management
- Usage: ClickUp combines task tracking, docs, goals, and collaboration in one platform. With ClickUp AI, users get task summaries, content suggestions, automated checklists, and more. Great for individuals and teams alike.
2. Notion AI
Notion AI transforms the way users interact with notes, documents, and task lists by bringing intelligent assistance directly into the platform. It helps generate content, summarize meeting notes, auto-complete to-do items, and even brainstorm ideas. Notion’s flexibility allows users to build custom task databases and dashboards while using AI to automate repetitive thinking and writing tasks—making it a great option for both individuals and teams.
🔗 https://www.notion.so/product/ai
- Best for: Notes + tasks + docs with AI writing and suggestions
- Usage: Notion AI enhances your productivity by turning your notes into actionable tasks, summarizing content, and helping you brainstorm ideas. Ideal for users who like flexibility in how they manage tasks.
3. Motion
Motion is a smart calendar and task manager that uses artificial intelligence to automatically plan your day. By analyzing your deadlines, priorities, meetings, and energy levels, Motion auto-schedules your tasks into time blocks—adjusting in real-time if changes occur. Ideal for busy professionals, it reduces decision fatigue and ensures that your most important work always has a place in your schedule.
- Best for: AI calendar and automatic time-blocking
- Usage: Motion helps you plan your day automatically. It rearranges your calendar based on task urgency, meetings, and deadlines using AI. Perfect for busy professionals who want time-blocking done for them.
4. Taskade
Taskade is a collaborative task management tool that combines outliner-style lists, mind maps, and kanban boards into one visual and flexible interface. Its built-in AI features help with content creation, task generation, and meeting notes. With real-time collaboration and cross-platform syncing, Taskade is ideal for remote teams looking to stay organized and aligned through smart, intuitive workflows.
- Best for: Team collaboration with visual task maps
- Usage: Taskade offers task lists, mind maps, and collaborative workflows with AI-powered task generation, content suggestions, and smart notes. Excellent for remote teams and creators.
5. Asana + AI
Asana is a robust project management platform widely used by teams to plan, track, and manage work. The addition of AI brings features like task automation, workload balancing, and intelligent project suggestions. AI also helps identify blockers, predict timelines, and suggest next steps, making it a smart choice for growing businesses that need scalable and data-driven task tracking solutions.
- Best for: Enterprise-level project management with automation
- Usage: Asana integrates AI to predict deadlines, recommend task owners, and automate workflows. Its clean interface and deep features make it a solid choice for growing teams.
6. Trello + Butler AI
Trello is a popular visual project management tool known for its card-and-board interface. The Butler automation tool adds AI-like capabilities to Trello by enabling users to automate recurring tasks, trigger actions based on events, and manage workflows without writing code. It’s simple, intuitive, and great for teams or individuals who want a visual task tracker with time-saving automations.
- Best for: Visual task boards with smart automations
- Usage: Trello remains a favorite for its card-based system. The Butler AI plugin helps automate repetitive tasks, such as due date adjustments, card movement, and notifications.
7. Todoist + AI Assistant
Todoist is a minimalist task manager built for personal and professional productivity. Its AI assistant helps prioritize tasks, suggest due dates, and surface forgotten projects using smart cues. With a clean interface and powerful labels, filters, and integrations, Todoist is perfect for users who want a no-fuss task tracker enhanced by subtle but effective AI intelligence.
- Best for: Simple personal task tracking with smart prioritization
- Usage: Todoist is clean, fast, and efficient. With new AI features, it now helps users plan better, prioritize smartly, and stay on top of tasks with minimal setup.
8. Sunsama
Sunsama is a digital daily planner designed to help you plan and execute your day mindfully. Its AI component assists with daily planning by helping break down big goals into manageable tasks, assigning them to your calendar, and balancing workloads across the week. Seamlessly integrating with tools like Notion, ClickUp, Trello, and Gmail, Sunsama is ideal for professionals who value structure without the overwhelm.
- Best for: Daily planners that integrate with your calendar and tools
- Usage: Sunsama helps you plan each day with focus. Its AI assistant balances your workload, breaks down tasks, and spreads them across the week to avoid burnout.
9. Reclaim.ai
Reclaim.ai is an AI-powered scheduling assistant that automatically defends time on your calendar for deep work, personal routines, and meetings. It syncs with your Google Calendar and smartly reschedules tasks based on shifting priorities and availability. Whether you’re trying to build better work habits or balance meetings with focused time, Reclaim helps optimize your schedule with almost zero manual input.
- Best for: Automating time for tasks, habits, and meetings
- Usage: Reclaim is a smart scheduling assistant that automatically finds the best time for your tasks and routines—without you lifting a finger. It syncs with Google Calendar and protects your focus time.
10. Amazing Marvin
Amazing Marvin is a highly customizable task manager that integrates behavioral psychology and AI tools to help users optimize their productivity. With features like task breakdown, smart suggestions, and time estimates, Marvin allows users to create personalized workflows that adapt to their goals and habits. It’s perfect for power users who want control, flexibility, and intelligent assistance in one place.
🔗 https://www.amazingmarvin.com
- Best for: Custom workflows and deep productivity systems
- Usage: Marvin is built for productivity nerds. With AI-enhanced planning and endless customization, it helps you build the task system that fits you—not the other way around.
Final Thoughts
Whether you are an entrepreneur, remote worker, freelancer, or manager, these AI task tracking tools can transform how you plan, execute, and optimize your workday.
💡 Pro Tip: Most of these platforms offer free trials. Test a few to see which one clicks with your workflow!
